B2B´s account payable solution allows the following:
- Automate the invoice reception
- Guarantee the invoice fiscal validity
- Automate conciliation and payment to suppliers
It can incorporate additional modules to automate the data exchange with suppliers; the purchase cycle can be integrated starting with the purchase ending at the requisition.
Accounts Payable B2B offers the following:
- Invoice reception (electronic or traditional)
- Fiscal Validation
- Commercial Validation ( 3 way match )
- Budget Validation
- Payment authorization flows
B2B´s account payable system offers 3 different options, according your needs:
A. PHYSICAL RECEPTION: Paper Invoices or CBB
1. The buyer´s ERP transmits the purchase order to B2B.
2. The supplier receives from B2B the purchase order in PDF.
3. The supplier captures its invoice information via web and attaches image.
4. The system validates and provides a # ticket number for the delivery or rejects it.
5. The system transmits the files of the already validated invoices
B. ELECTRONIC RECEPTION: ELECTRONIC INVOICE CFD or CFD-i
1. The buyer´s ERP transmits the purchase order to B2B.
2. The supplier receives from B2B the purchase order in PDF.
3. The supplier sends (email or FTP) CFD or CFDi.
4. Fiscal validation (stamp, signature and complements).
5. Approval notification or refusal and authorization flows.
6. Data transmisión of the valid invoices or the rejected ones pointing its cause
7. Integration of the invoices XML for consultation or storage.
C. INTEGRAL CONCILIATION: Fiscal Validation + Commercial Validation
Considers:
- Paper documents conciliation.
- Electronic documents conciliation
- Fiscal validation of physical or electronic invoices.
- Commercial validation of physical or electronic invoices.
Allows the electronic exchange of documents in a private portal:
- Purchase order
- Good receipt
- Notice board
- Invoice reception
- Fiscal validation
- Commercial validation
- Budget and authorization flows
- Payment publication
| FUNCTIONALITIES | BENEFITS |
|---|---|
| Fiscal Validation | Reduce risks of fraud |
| Automates invoice reception | Reduces the process period of time. Reception is 7x24 |
| Balances, invoices and payments information | Centralizes the communication with the supplier |
| Budget validation and payment authorization | Control and error reduction |
| Commercial validation | Error and administrative costs reduction |
| Electronic reception | Paperless |
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- The buyer’s ERP sends to B2B:
- Purchase Order
- Good Receipt
- Returns or adjustments
- Supplier sends or captures the invoice information on the system.
- The system limits based on the information received.
- When the process is done manually a witness can be requested.
- The system conciliates the 3 way match, validating that the PO, GR and invoice match.
- The sistem provides an authorization invoice number so the supplier can deliver.
- The system starts a payment authorization flow.
- The system generates a notification for processes that were not approved and publishes information that is not valid.